Jan 28, 2019

How to display silent auction items

silent auction

Some would say it is not about how the auction looks, but instead, what items are available to bid on. At GiveSmart, we consider every speck of detail that’s crucial to maximize the opportunity to raise the full potential of donor dollars. It is important to not only package your silent auction items properly but also to show them off in an aesthetically pleasing way.

Below are some tips on how to display your silent auction items at your event:

1. Item display sheets. For items that are not present, or do not have a physical display (i.e. certificates, trips, gift cards), framed item display sheets should be used to inform your guests that these items are available in the auction.

2. Tiered items. If you are at a venue with limited space, create tiers of items so you can still show off all your wonderful items.

3. Eye level. Not only does it help your donors’ posture, but by elevating your items to eye level, you are elevating the quality perception of your auction items. This makes it easier to identify items across a big room as well.

4. Catchy/concise item descriptions. You don’t need to be a wordsmith to describe auction items in an appealing way, but you do need to take into account different ways to describe simple items without confusing donors.

With these tips in mind, feel free to reach out to your GiveSmart Customer Success Manager or one of our Account Executives as you start planning your next event. The GiveSmart Team is here to help and hopefully, this information helps strategize your next silent auction.

Get in touch with us here.


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What our clients say

We needed a platform to make sales online and to track and display ads for our sponsors. GiveSmart was perfect. We ended up making close to $15,000 more than we had hoped for. Definite better ROI than we anticipated. The interface is easy to use and provides plenty of options to get help if needed.

Michelle M.

The Rotary Club of South Whidbey Island

Using GS has created ease in auction bookkeeping, payments, and generating post-event thank you/tax letters. While we were online during COVID, our interactions with our GiveSmart via phone, email, and zoom were seamless. A representative always got back to us within the day. I would recommend GiveSmart to anyone doing a large online event.

Julie G.

MicroFinancing Partners in Africa

GiveSmart is highly flexible - you can use it for [a] simple registration and check-in, to full-scale galas with complex order forms, onsite upsells, live auctions, seating management, and more.

Jamie F.

Hope Chest for Breast Cancer

GiveSmart is easy to use and ideal for virtual events and can be used for in-person events to manage the silent auction, seating charts, and check-in to the event. Being able to use the platform for unlimited events within the contract year is very useful and being able to add other users and volunteers for different levels of access is helpful as well.

Dawn L.

Literacy Coalition of Palm Beach County